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PRIVACY POLICY – HOMESPRING LTD
This data privacy policy concerns contact Homespring Ltd registered in the UK with Company Number SC246935 Tel 0131 661 5046. If you have any queries regarding this policy please contact katie@homespring.co.uk.
1. PERSONAL DATA Personal data relates to a living individual (data subject) who can be identified from that data. Identification can be by the information alone or in conjunction with any other information in Homespring Ltd’s possession or likely to come into such possession. The processing of personal data is governed by the General Data Protection Regulation (the GDPR).
2. Homespring Ltd is the data controller. This means Homespring Ltd decides how your personal data is processed and for what purposes. The nominated point of contact within Homespring Ltd regarding the GDPR is Katie Cherry-McDiarmid Tel 0131 661 5046.
3. PROCESSING OF PERSONAL DATA Homespring Ltd complies with its obligations under the GDPR by keeping personal data up to date; by storing and destroying it securely; by not collecting or retaining an excessive amount of data; by protecting personal data from loss, misuse, unauthorised access and disclosure and by ensuring that appropriate technical measures are in place to protect personal data. Your personal data may be used for the following purposes:-
• To enable Homespring Ltd to provide services to you, your business or the client which your company represents and to fulfill any contract(s) made between you, your company or the client your company represents and Homespring Ltd.
• To manage our employees.
• To maintain our own accounts and records.
• To provide you, your company or the client which your company represents with any estimates, tenders or quotations you may request from Homespring Ltd.
• To keep you up to date with Homespring Ltd business news and events.
• To send information about Homespring Ltd products and services.
• To track usage of our website through the use of Google Analytics or similar tools.
4. LEGAL BASIS
• Explicit consent of the data subject so that we can keep you informed about Homespring business news and events.
• Explicit consent of the data subject so that we can keep you informed about Homespring Ltd products and services.
• Processing is necessary to fulfil an enquiry, quotation, inspection or tender request made between you, your company or the client your company represents and Homespring Ltd.
• Processing is necessary to fulfil a contract made between you, your company or the client your company represents and Homespring Ltd.
• Processing is necessary for carrying out our legal obligations in relation to employment, social security, social protection law, or a collective agreement.
5. SHARING PERSONAL DATA Personal data provided to us will be treated as strictly confidential at all times. Personal data may be shared with selected data processors in order to fulfil the legal basis for processing. This may include data processors required to fulfil a contract; data processors who fulfil e-mail marketing activity for Homespring Ltd; data processors who provide payroll services; data processors who provide vehicle systems data and data processors who provide training or certification services. All data processors are subject to confidentiality. We will not share your data with third parties which are outside of the scope of the documented legal basis for processing.
6. RETENTION OF PESONAL DATA Personal data gathered by Homespring Ltd will be stored securely and will be retained by us for a suitable period of time commensurate with the usage of that data. This time period will vary dependent upon the reason for us having been initially provided with the data. Personal data which is no longer required will be deleted from our records.
7. YOUR RIGHTS AND YOUR PERSONAL DATA Unless subject to an explanation under the GDPR any other corporate compliance or legal requirement, you have the following rights with respect to your personal data:-
• The right to request a copy of your personal data which Homespring Ltd holds about you.
• The right to request that Homespring Ltd corrects any personal data if it is found to be inaccurate or out of date.
• The right to request your personal data is erased where it is no longer necessary for Homespring Ltd to retain such data.
• The right to withdraw your consent at any time.
• The right to request that Homespring Ltd provided the data subject with their personal data in a commonly used electronic format.
• The right to lodge a complaint with the information Commissioners Office.
8. COOKIES Like many other websites, we use “cookies” to help us gather and store information about visitors to our websites. A cookie is a text-only string of information that a website transfers to the cookie file of the browser on your computer’s hard disk so that the website can remember who you are. A cookie will typically contain the name of the domain from which the cookie has come, the “lifetime” of the cookie, and a value, usually a randomly generated unique number. We use the following types of cookies on our site;
• Preference Cookie – at your request we may place a cookie to remember your preferences so that you do not need to re-enter your details (country/age and language preferences) on our gateway page. This is not suitable if you share your computer with someone else.
• Social sharing – this is a cookie that identifies you with social networking sites such as Facebook and Twitter and allows interaction between your activity on social networking sites and on our website through your direction, and makes your transition between the sites more seamless.
• Content Management cookies – these are cookies required for the content management system that our web site is based onto work.
• Template preference cookies – these cookies are necessary for mobile sites to enable the site to look and feel the way it is intended to.
• Site Analytics – we use Google Analytics to help analyse use of our website. The information used by Google Analytics is collected in an anonymous form and store by Google for 26 months, enabling us to perform year on year comparisons. For more information about Google Analytics please visit https://support.google.com/analytics/answer/6004245?h!=enGB(https://support.google.com/analytics/answer/6004245?h!=en-GB).
9. FURTHER PROCESSING We will not use your personal data for any task other than those listed within our policy. Should a new unforeseen requirement arise in the future and where Homespring Ltd basis for processing is based on consent, we will ask you for a new consent which covers the new requirement before processing your details for this new requirement.
